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Product · TOS
Tour Operator System
Manage enquiries, itineraries, bookings, quotes, suppliers, vehicles and payments in one travel system.
Who it's for
From enquiry to safari, fully organised.
Built for Tour operators, travel agents and safari companies. Hosted securely in the cloud, accessible on phone, tablet or computer, with setup, training and local support from our Nairobi team.
Itinerary & quote builderBooking & payment trackingSupplier & lodge managementVehicle & guide allocationClient invoices in multiple currenciesOnline booking widget
Request a demo Overview
Tour Operator System in Kenya
Enquiries arrive by email, WhatsApp and phone, quotes take hours and supplier payments are tracked on spreadsheets. Our tour operator system turns enquiries into polished itineraries and keeps bookings, vehicles and payments organised.
- FreeLive demo
- 2–4 wksTypical go-live
- DailyCloud backups
- LocalNairobi support team
Key modules
- Enquiry and lead management
- Itinerary and quote builder
- Bookings, vouchers and confirmations
- Supplier, hotel and park fee rates
- Vehicle and driver allocation
- Payments, invoices and profit per trip
Every package includes
- Secure cloud hosting and daily backups
- Works on phone, tablet and computer
- User roles and permissions
- Data migration from your current records
- Staff training
- Updates and local support
Benefits
What changes for your business
Fewer booking mistakes
Every confirmation, voucher and allocation is in one place.
See profit per safari
Costs and payments are tracked per trip.
Who uses it
One system, every team
Each person sees only what they need, with permissions you control.
Sales team
Capture enquiries and build itineraries and quotes.
Operations
Confirm bookings, issue vouchers and allocate vehicles.
Drivers & guides
Receive trip sheets and client details.
Finance
Track deposits, supplier payments and profit per trip.
Integrations
Connects with the tools you use
Website enquiry formsCard paymentsM-PesaEmailWhatsAppPDF itineraries
Peace of mind
Built to be trusted
- Secure: Encrypted connections, role-based access and audit logs.
- Reliable: Cloud hosting with daily backups and monitoring.
- Supported: Phone, WhatsApp and on-site help from our Nairobi team.
- Yours: Your data stays yours — export it any time.
Plans
Pick a plan that fits
Pricing depends on users, branches and modules. Book a demo for an exact quote.
Starter
Custom quote
Single location and small teams.
- Core modules
- Up to 5 users
- Email and WhatsApp support
Business
Custom quote
Growing organisations with more users.
- All modules
- Multiple branches
- Integrations (M-Pesa, SMS, eTIMS)
Enterprise
Custom quote
Large or multi-site organisations.
- Custom features and reports
- Dedicated server option
- Priority SLA support
How it works
From demo to go-live
- 1
Free demo
We walk you through the system using examples from your business.
- 2
Setup
We configure users, branches, prices and import your existing data.
- 3
Training
Your team gets hands-on training until they are confident.
- 4
Support
Local Nairobi support by phone, WhatsApp and on-site visits.
Inquiry
Request a quote
Tell us about your organisation and we will send pricing for the Tour Operator System, or book you a free demo.
Frequently asked questions
Can it handle multiple currencies?
Yes, quotes and payments in KES, USD and more.
Can clients pay online?
Yes, via card or M-Pesa links.
Does it work for travel agents?
Yes, it suits tour operators, DMCs and travel agencies.
Can it connect to our website?
Yes, enquiry forms feed straight into the system.
Can itineraries include photos?
Yes. Branded PDF itineraries include photos, maps and day-by-day details.
Can we track deposits and balances?
Yes. Each booking shows paid amounts and balances due.
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See the TOS in action.
Book a free live demo and get pricing for your organisation.