Late rent and arrears
Reminders are inconsistent. Automatic invoices and SMS reminders get rent in on time.
Property managers & landlords · Kenya
Real Estate Management System for Property Managers in Kenya
Collect rent on time, bill water and service charge automatically and send landlords clear statements — property management software built for Kenya.
- Rent collectionM-Pesa paybill matching
- ReportsLandlord statements & MRI
- ServingAll 47 counties
Overview
Built for property managers & landlords in Kenya
Property managers in Nairobi, Mombasa and beyond handle hundreds of units, each with rent, deposits, water readings and service charges. Our Real Estate Management System automates invoicing and M-Pesa rent matching, chases arrears by SMS, tracks maintenance requests and produces landlord statements and monthly rental income figures in minutes.
✓ Properties, units & leases✓ Invoices & M-Pesa matching✓ Water & utility billing✓ Tenant portal & SMS
Get a free quote Challenges we solve
Common problems for property managers & landlords
Manual M-Pesa matching
Matching paybill payments to units takes days. Payments are matched to tenants automatically.
Landlord statements take long
Owners want clear reports. Generate statements with commissions and expenses instantly.
Maintenance requests lost
Tenants complain by phone. Log, assign and track every request to completion.
Key features
What you get
Properties, units & leases
Buildings, units, tenants, leases, deposits and lease renewal reminders.
Invoices & M-Pesa matching
Monthly rent invoices, paybill account matching, receipts and arrears tracking.
Water & utility billing
Meter readings, water and service charge bills added to invoices.
Tenant portal & SMS
Tenants view balances, pay and raise maintenance requests; reminders by SMS.
Landlord statements
Owner statements, commissions, expenses and remittances in one click.
KRA rental income reports
Monthly rental income summaries to support KRA MRI filing.
Pricing
Packages for property managers & landlords
Clear starting prices. Your final price is confirmed in a written quote after a free consultation or demo.
Landlord
From KES 3,000 / month
Up to 50 units.
- Units & tenants
- Invoices & M-Pesa
- SMS reminders
- Basic reports
Agency
From KES 10,000 / month
Up to 500 units.
- Multiple landlords
- Water billing
- Tenant portal
- Landlord statements
Enterprise
Quoted after demo
For large portfolios.
- Unlimited units
- Sales & installments
- Custom integrations
- Dedicated support
How it works
A clear, simple process
Free consultation
We learn how your business works and what you need, by call, WhatsApp or a meeting.
Demo & quote
You see a demo or design preview and get a clear scope, price and timeline.
Setup & build
We build or configure everything and import your existing data.
Training & support
We train your team, go live and stay on hand with local support.
> ready_to_start
Let’s talk about your property managers & landlords business.
Talk to a Permalink specialist today for a free consultation and written quote.
Questions
Real Estate Management System for Property Managers in Kenya: FAQs
How much does property management software cost in Kenya?
Plans start from KES 3,000 per month for up to 50 units. Agencies and large portfolios get a quote after a free demo.
Can tenants pay rent through M-Pesa?
Yes. Tenants pay to your paybill using their unit number and the payment is matched and receipted automatically.
Does it handle water billing?
Yes. Enter meter readings and the system calculates water charges and adds them to the tenant’s invoice.
Can landlords see their statements online?
Yes. Landlords can log in to view statements, or receive them by email every month.
Does it help with KRA rental income tax?
It produces monthly rental income summaries you can use when filing Monthly Rental Income tax.
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