Fee arrears
Chasing balances is hard. Automatic M-Pesa reconciliation and SMS reminders improve collections.
Private schools · Kenya
School Management System for Private Schools in Kenya
One system for admissions, CBC and 8-4-4 assessments, fees, parents and staff — built for Kenyan private primary and secondary schools.
- CurriculumCBC & 8-4-4
- FeesM-Pesa paybill reconciliation
- ServingAll 47 counties
Overview
Built for private schools in Kenya
Private schools in Kenya need to collect fees on time, keep parents informed and manage CBC assessments without drowning in paperwork. Our School Management System brings admissions, fees, academics, transport, communication and staff into one secure platform that your bursar, teachers and parents can all use on their phones.
✓ Admissions & student records✓ Fees & M-Pesa✓ CBC & exam management✓ Parent portal & app
Get a free quote Challenges we solve
Common problems for private schools
CBC record keeping
Rubric-based CBC assessments create heavy paperwork. Teachers record strands and competencies digitally.
Parent communication
Notices get lost. Parents receive SMS, emails and app notifications for fees, results and events.
Scattered spreadsheets
Admissions, transport and payroll in separate files lead to errors. One system keeps it consistent.
Key features
What you get
Admissions & student records
Online applications, student profiles, NEMIS/UPI numbers, documents and medical notes.
Fees & M-Pesa
Fee structures, invoices, paybill reconciliation, receipts, arrears and SMS reminders.
CBC & exam management
CBC rubrics and strands, 8-4-4 exams, report cards and performance analysis.
Parent portal & app
Parents check fees, results, attendance and notices from their phones.
Transport & timetables
Bus routes, pick-up points, class timetables and teacher allocations.
Staff & payroll
Staff records, leave, payroll with PAYE, SHIF, NSSF and Housing Levy deductions.
Pricing
Packages for private schools
Clear starting prices. Your final price is confirmed in a written quote after a free consultation or demo.
Basic
From KES 40,000 / year
For schools up to 300 learners.
- Student records
- Fees & M-Pesa
- Report cards
- Bulk SMS
Standard
From KES 80,000 / year
For schools up to 1,000 learners.
- Everything in Basic
- CBC assessments
- Parent portal & app
- Transport & timetables
Premium
Quoted after demo
For large and multi-campus schools.
- Multiple campuses
- Payroll & HR
- LMS integration
- Dedicated support
How it works
A clear, simple process
Free consultation
We learn how your business works and what you need, by call, WhatsApp or a meeting.
Demo & quote
You see a demo or design preview and get a clear scope, price and timeline.
Setup & build
We build or configure everything and import your existing data.
Training & support
We train your team, go live and stay on hand with local support.
> ready_to_start
Let’s talk about your private schools business.
Talk to a Permalink specialist today for a free consultation and written quote.
Questions
School Management System for Private Schools in Kenya: FAQs
How much does a school management system cost in Kenya?
Plans start from KES 40,000 per year for schools up to 300 learners. Larger and multi-campus schools get a quote after a free demo.
Is the system CBC compliant?
Yes. Teachers record learning areas, strands and rubric levels, and the system generates CBC progress reports.
Can parents pay fees with M-Pesa?
Yes. Payments to your paybill are matched to the right learner automatically and parents receive an instant receipt by SMS.
Do parents get a mobile app?
Yes. Parents can see fees, results, attendance and school notices on their phones.
Can you migrate our existing records?
Yes. We import learners, balances and staff records from your spreadsheets or old system during setup.
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